昆山杜克大学招聘行政助理，英专优先

理财鱼小提示：昆山杜克大学招聘行政助理，英专优先

签约笔译 ｜ 入门笔译 ｜ CATTI笔译 ｜ CAT

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此岗位base昆山

Position Overview:

This Administrative Assistant will provide administrative support for the Information Technology Office with primary focus on the management of tangible IT assets and software licenses. The role will work closely with the Asset Management Coordinator in the CFO office, Procurement Office, and Audit and Compliance Office to ensure smooth and proper asset management processes and activities and to achieve operational and control efficiency. Perform administrative and clerical duties to maintain efficiency of departmental office operations.

Reports to:

Director of IT Operations and Support

Essential Duties:

Provide administrative support to Information Technology office; assist with meeting scheduling and calendar coordination for IT organization; attend meetings as requested to take minutes.

Assist with IT communication emails and newsletter.

Maintain and update IT internal website.

Maintain IT Strategic Asset registry for Information Technology Office.

Prepare asset tags for Strategic IT Assets and ensure proper tagging.

Manage the IT Central Stock Warehouse; manages all stock received and deployed.

Assist IT Asset stocktaking and support audit and compliance efforts in asset related areas; assist with coordination and supervision of special and scheduled IT asset physical counting.

Serves as a single point of contact for IT software licenses, subions, and services information and ensure renewals as needed; works with stakeholders and leadership to identify needs and leveraging existing licensing when possible.

Help to prepare procurement related documents.

Coordinate team activities.

Perform other duties as assigned.

University employees' job responsibilities will continue to expand in scope and depth as the University grows in size and complexity in its programs.

Required Qualifications:

Candidate should possess at least a college diploma, bachelor’s degree in business administration, communication, English, accounting, or finance preferred.

Work generally requires two years of related administrative/clerical experience to acquire skills necessary to administer office functions related to office management.

Detail oriented.

Responsible, organized, self-motivated, process minded, and goal oriented.

Strong communication skills and organizational skills.

Ability to work effectively in a team environment as well as independently.

Good English and Chinese skills in both writing and speaking.

Efficiency in Microsoft Office, knowledge about ERP system; experience in building websites using WordPress or other tools a plus.

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